New Madrid County Circuit Clerk Office
The New Madrid County Circuit Clerk page states that the office maintains complete and accurate court records, collects and disburses money paid into court, and assists the court in performing its duties. Missouri Courts lists Shannon Landers as Circuit Clerk and ADA Coordinator for New Madrid County. The office is tied to the 34th Judicial Circuit and the courthouse in New Madrid.
The Circuit Clerk is not the same office as the County Clerk or Recorder of Deeds. The County Clerk handles elections, budgets, payroll, county commission records, tax levy work, and notary commissions. The Recorder of Deeds handles deeds, military discharges, and marriage licenses. Court case files and certified court copies remain with the Circuit Clerk.
New Madrid County Circuit Clerk
Clerk: Shannon Landers
450 Main Street, 2nd Floor
New Madrid, MO 63869-1796
573-748-2228
Fax: 573-748-5409
ADA Coordinator: Shannon Landers
The county Circuit Clerk page is the official local source for Circuit Clerk duties and Case.net access.
That local page confirms the office's court-record duties and directs users to Missouri court case lookup.
New Madrid County Circuit Clerk Duties
The Circuit Clerk maintains case files and court proceedings. The office receives, processes, and preserves judgments, rules, orders, and other proceedings. It issues process, including summonses, subpoenas, executions, garnishments, sequestrations, judgments, orders, and commitments. It also collects fines and costs, handles money paid into court by order, supports judges, preserves the court seal, and provides uniform case reporting.
- Maintain New Madrid County court case files accurately and completely.
- Issue court process such as summonses, subpoenas, garnishments, and commitments.
- Collect and disburse fines, costs, and other court-ordered money.
- Select and summon jurors for court service.
- Assist with passport applications and genealogical searches.
- Preserve court seal, records, and office property.
Note: The Circuit Clerk page states the office cannot provide legal advice.
Search New Madrid County Clerk Records
The Circuit Clerk page says case information is available online through courts.mo.gov and can be accessed by name, case number, filing date, or hearing date. That path points to Missouri Case.net, the statewide court portal for public case information. Use Case.net first for public civil, criminal, family, probate, traffic, small claims, and municipal-division entries when they are available remotely.
Case.net is useful for lookup, but it does not replace the clerk. A public case screen may show parties, case type, filing date, docket entries, hearings, charges, dispositions, judgments, fines, costs, or payment entries when those fields are public. The clerk is still needed when a person needs a sealed-record determination, an official certification, a file that predates remote access, or a document that appears in a docket but is not available as a public download.
| Search Field | Use | Notes |
|---|---|---|
| Name | Find party records | Useful for litigants, defendants, petitioners, or respondents. |
| Case number | Direct lookup | Best for certified-copy requests. |
| Filing date | Narrow a search | Helpful for common names. |
| Hearing date | Find docket settings | Use for upcoming public hearings. |
For certified copies, sealed records, older files, or records that do not display online, contact the Circuit Clerk at 573-748-2228. Formal court-record access follows Missouri court rules, while county administrative records use Sunshine Law custodian procedures.
Request New Madrid County Certified Copies
Certified copies are clerk-authenticated copies used when a record must prove a judgment, decree, disposition, order, or filed document. A Case.net printout may be useful for lookup, but it is not the same as a certified court copy. Divorce decrees, probate letters, judgments, and disposition records often require certification.
Give the clerk the narrowest request possible. "All records" is slower and may include confidential material that cannot be released. A request for one decree, one judgment, one disposition sheet, or one probate letter is easier to price and process. If the case involves family, juvenile, expunged, or sealed material, the clerk may need to review access before giving a copy quote.
- Search Case.net first and write down the case number, party names, court, and document needed.
- Call the Circuit Clerk at 573-748-2228 to confirm whether the document is public, available, and eligible for certification.
- Ask for the current copy and certification fee, since county official sources did not publish the amount.
- Submit the request by the method the clerk allows and include enough identifying detail.
- Pick up the copy or ask the clerk whether mail return is available for that record.
New Madrid County Records Request Fields
No county-specific court-record request form fields were located in the accessible research. A practical request should still give the clerk enough data to identify the file and document. Avoid sending private information unless the clerk specifically requires it for access verification.
| Field | Required in Practice | Notes |
|---|---|---|
| Case number | Best if known | Fastest way to locate the file. |
| Party names | Yes if case number unknown | Include spelling variants when needed. |
| Document type | Yes | Examples: decree, judgment, letters, disposition, order. |
| Copy type | Yes | Plain or certified copy. |
| Requester contact | Yes | Needed for fee and pickup or mailing questions. |
New Madrid County Circuit Clerk Fees
Research confirmed that the Circuit Clerk collects and disburses fines and costs, but it did not locate an official New Madrid County copy or certification fee schedule. The table preserves the confirmed facts and flags items that must be checked with the office.
| Item | Amount or Rule | Source Note |
|---|---|---|
| Court copies/certifications | Fee not located | Confirm with Circuit Clerk. |
| Fines and costs | Collected by Circuit Clerk | Official clerk duties. |
| Expungement surcharge | $250, waivable if indigent | RSMo 488.650. |
| Recorder services | Cash or check accepted | Recorder, not Circuit Clerk. |
| County plat book | $30 cash/check | County Clerk directory note. |
New Madrid County Clerk Office Split
The New Madrid County Clerk and Election Authority handles county government functions, not court case files. Its duties include elections, voter registration, candidate filing, budgets, accounts payable with the Treasurer, payroll, benefits, County Commission support, Board of Equalization work, insurance programs, financial statements, bidding, tax levy work, and notary commissions.
The county clerk page shows the administrative side of New Madrid County government.
Use that office for county administrative records, not Circuit Court case files.
The Recorder of Deeds records land deeds, DD214 military discharges, and marriage licenses.
Recorder records belong with the Recorder, even when the person searching first thinks of the courthouse.
The Recorder's iCounty portal supplies a login for online recorded-document searches.
That portal is relevant to land and marriage-related Recorder records, not court judgments or criminal files.
The county property inquiry portal is another county records tool outside the Circuit Clerk's court-file role.
Property inquiry data can help with local research, but it is not a court docket or certified court record.